Job Title:Administrative Assistant

Job Location: Dubai

Roles & Responsibilities:

• End-to-end training administrations:

1. Collate TNA
2. Manage training invites
3. Track attendance, record, and report
4. Track feedback and report
5. Organise training materials with vendors and/or in-house trainers
6. Arrange venue and required A/V arrangements
7. Open and close the programs, if required
8. Coordinate training requirements & arrangements with Department champions

• Manage the Oracle Fusion LMS (mandatory eLearning)
• Administer our online learning platforms- eCornell and Percipio
• Reporting and dashboards- all of L&D
• Prepare department presentations
• Vendor management- set up vendor meetings, be the main point of contact for training and F&B vendors, and manage related PRs, POs, and Invoicing, with Group Services.
• Liaise with Tahweel team for Oracle LMS requirements, issues, and troubleshooting
• Track, manage and report the OD&TM budget utilization.

Education & Experience:

• Bachelor’s Degree
• 3-5 years’ experience as Training Administrative
• MS Excel- Proficient (i.e., more than basic but not necessarily advanced)
• PowerPoint- Advanced
• Power Bi- Proficient (desirable)
• Canva- Proficient (desirable)
• MS Word- Proficient
• MS Outlook- Proficient 
• Attention to detail
• Highly organised
• Time Management
• Service orientation
• Effective communication skills (verbal and written)
• Networking skills/ Sociable
• Assertiveness
• Accountability and ownership
• Persistence/ Perseverance.