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Office Manager

Experience: 6-8
Posted: 17 Oct,2021
Location: United Arab Emirates

Param is looking to hire Office manager in Dubai with experience in UAE Government is mandatory for this role

Office Manager/ Department coordinator 

To provide routine administrative and secretarial assistance thereby ensuring smooth organized functioning of department

Maintain confidentiality & integrity of matters relating to department and coordinate with section heads for periodical reports.

  • Handle the entire spectrum of administrative duties of CSC – General Management office like scheduling meetings, maintain office records/ reports, and organize calendar efficiently.
  • Prioritize inquiries and requests while troubleshooting conflicts with little guidance; professionally handle critical situations to ensure smooth of functioning of day-to-day business operation.
  • Prepare agendas, systemize various committees meetings, record attendance and distribute minutes of meetings, handle logistical and refreshment arrangements for meetings as required.
  • Administer correspondence with various parties and entities; manage incoming/outgoing calls, and, emails.
  • Handle travel arrangements. Plan business travel by preparing itinerary, coordinating with travel agents, hotel booking, visa formalities and arrangements for travel allowance in an organized and timely manner.
  • Provide first line support to internal departments and external clients, business partners, government agencies or customers as required.
  • Maintain accurate, updated filing system to ensure easy information retrieval.
  • Maintain extreme confidentiality and job integrity while developing and managing office database, folders/files, contacts and emails
  • Coordinate with Department/section to obtain periodical reports for management review.
  • Draft error-free, eloquent emails and letters for various announcements, circulars, official communications with other entities, etc., prepare presentations/reports as requested.
  • Demonstrate proficiency in responding to guests, co-workers and partner’s messages and provide consistent quality service by telephone/emails to clients’ complains or suggestions.
  • Judiciously handle petty cash [as required]: facilitate on-time payments for all Petty Cash invoices after requisite documentation, record costs into relevant cost-centre and ensure timely submission for reimbursement.
  • Contribute in achievement of Department Objectives by executing / achieving the KPIs assigned by line manager and submit relevant supporting documents during KPIs evaluation.

Information Security Responsibility:

  • To understand and adhere to the information security policies and procedures related to their day-to-day activities and safeguard information assets from unauthorized access (disclosure, modification and destruction).

General Responsibilities:

  • Adhere to company policy and procedures.
  • Compliance with HR Policy and procedures.

Required Skills

Documentation Skills
Cash Management